Cost Control
You can find, open, delete, copy, export and import the cost items of every account in the set from one list.
The cost item list shows the cost items of every account in the set in one grid. Cost items on a markup are not in the list. When you select an account in the cost control grid, the **Cost Items** panel opens directly under that account and shows only its items. Use the list when a task concerns several accounts. In the cost control toolbar, click  **Cost Item List**. KOSMA opens the **Cost Items List** dialog.
Each row shows the item together with its account. You can filter every column, but you cannot edit an item in the list.
- **Acc. No.** and **Account Name** show the account. - **Date** and **Pay Date** show when the item was booked and when it was paid. - **Description** and **Reference** identify the item. - **Expected**, **Paid** and **Cur.** show the amounts and their currency. - **Effects**, **Tags** and **Producer** classify the item. - **Attachments** lists the files attached to the item.
To find an item by its reference, type the reference into the filter of the **Reference** column. To find the items an import could not assign to an account, type **Unmapped** into the filter of the **Account Name** column. You cannot move items in the list. To move an item to another account, open it on its account with **Go to** and move it in the **Cost Items** panel, see [move cost items to another account](/kb/article/move-cost-items-to-another-account).
In the item's row, click  **Go to**. KOSMA closes the list, selects the item's account in the cost control grid and shows the item on the **Cost Items** tab.
Click a row to select it. To add rows to the selection, hold ⇧ or ⌘ while you click. To select every row the filters show, press ⌘A (Ctrl+A on Windows).
Closing the list does not bring back items you deleted in it.
Select the items and click **Delete Selected**. KOSMA asks you to confirm:
**Message:** Are you sure you want to delete selected cost item(s)?
To delete a single item, click  **Delete** in its row. KOSMA asks you to confirm here too. For more on deleting, see [delete cost items](/kb/article/delete-cost-items).
To copy the selected items together with their attachments, click **Copy Selection to Clipboard**. To paste them, select an account in the cost control grid and press ⌘V (Ctrl+V on Windows). On a set you cannot edit, **Delete Selected** and **Copy Selection to Clipboard** are greyed out, and their tooltip gives the reason. **Find Duplicates** is always greyed out, its tooltip says **Coming soon**.
**Export** takes the rows the list shows, filtered and sorted as in the list. Your selection makes no difference. Click **Export**. KOSMA shows how many items it exports:
**Message:** {count} cost items will be exported as a zip file with their attachments.
Click **Export** in the dialog. The zip file contains the cost items as an .xlsx file, and their attachments.
**Import** accepts only files exported from KOSMA: the exported .zip file brings back the cost items with their attachments, a single .xlsx file the cost items only. Click **Import**. KOSMA opens the **Import Cost Item List** dialog:
Click **Import** in the dialog. KOSMA opens the file picker. Choose the exported .zip file or an .xlsx file. To import data from your accounting software, click  **Import** in the cost control toolbar instead, see [import accounting data](/kb/article/import-accounting-data).
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