Cash Flow
You know where each figure in a cash flow plan comes from, which budget and financing plan the plan reads, and where you change a figure.
A cash flow plan shows, period by period, when money goes out and when it comes in. It takes its expenses from a budget or a cost control set and its income from a financing plan. Credits and transfers belong to the plan itself. From these figures, KOSMA calculates the balance of each period, the running total, the VAT settlement and the interest on credits.
You choose both when you create the plan in the **New Cash Flow** dialog. Under **Expenses source (budget or cost control):**, you choose a budget or a cost control set. Under **Income source (financing plan):**, KOSMA lists only the financing plans linked to that budget or cost control set. If none is linked, the list shows **No financing plans available**. You can still create the plan. See [create a cash flow plan](/kb/article/create-a-cash-flow-plan).
In the plan, **Linked Sources** shows the two names: first the budget or cost control set, then the financing plan. You cannot change them there. If KOSMA cannot find one of them, it shows a dash in place of its name. To read a different budget or financing plan, create a new plan. A copy reads the same financing plan as its original. See [manage and copy cash flow plans](/kb/article/manage-and-copy-cash-flow-plans).
The demo project has two cash flow plans that read the same financing plan. The plan whose name ends in **Plan** reads the demo budget. The plan whose name ends in **Current** reads the demo project's cost control set. KOSMA adds this plan once the cost control set exists.
In the second step of **New Cash Flow**, you choose whether the plan follows later changes. With **Update**, the plan always shows the current state of the budget or cost control set and of the financing plan. With **Snapshot**, KOSMA copies the sources of the financing plan and their cash flow rules into the cash flow plan when you create it. Changes you make in the financing plan afterwards do not appear in a Snapshot plan. With either choice, the expenses follow the budget or cost control set.
You cannot edit any cell in the grid. Apart from credits and transfers, expenses come from the accounts, subaccounts and markups of the budget. For a plan that reads a cost control set, they come from its cost items and from the forecast for the remaining costs. Income comes from the sources and instalments of the financing plan or, in a Snapshot plan, from the plan's own copy of them. The cash flow rule on a budget account or on a financing source sets when its amount is paid. See [set a cash flow rule on an account](/kb/article/set-a-cashflow-rule-on-an-account) and [set a cash flow rule on a source](/kb/article/set-a-cashflow-rule-on-a-source).
- If an expense is missing or wrong, change it in the budget. For a plan that reads a cost control set, change it in Cost Control. - If income is missing or wrong in an **Update** plan, change it in the financing plan.
If a budget account or a financing source has no cash flow rule, KOSMA cannot place its amount in a period.  then appears next to the budget or the financing plan under **Linked Sources**. If an account or a source has no company,  appears there. For a missing expense, **Click here to complete** opens the budget, or Cost Control for a plan that reads a cost control set. See [why something is missing from the plan](/kb/article/why-something-is-missing-from-the-plan).
The plan keeps its own settings, including the length of its periods:
-  **Start** and  **End** set the window of the plan. See [set the plan window](/kb/article/set-the-plan-window). - **Budget Detail** sets whether the plan shows expenses by **Category** or by **Group**. See [choose the budget detail level](/kb/article/choose-the-budget-detail-level). - **Currency** sets the currency in which the plan shows its figures. See [change the display currency](/kb/article/change-the-display-currency). - **Producer** sets which company the plan shows. See [view one company or all of them](/kb/article/view-one-company-or-all-of-them).
The heading above the grid names the currency and the company you chose. If you chose no single company, it shows **Combined Producers**.
Two kinds of figure belong to the plan itself. They carry their own dates and follow no cash flow rule.
- **Credits**: money you borrow, with its own repayment dates and interest. See [add a credit line](/kb/article/add-a-credit-line). - **Transfers**: money you move between the companies of a co-production. See [record a transfer between companies](/kb/article/record-a-transfer-between-companies).
To change a cash flow plan, you need a **Production** licence or a running trial. With a **Budget** or **Cost Control** licence, you can open and read the plan. KOSMA disables the controls that change something. When you point at a disabled control, KOSMA tells you why:
You don't have editing access to this module with your licence. Upgrade your licence — or ask your team admin, if your licence comes from a team.
With a **Free** licence, you can read only what others share with you. In a plan shared with you, a disabled control then tells you:
This dataset is locked because your Free licence does not allow editing it. Upgrade your licence — or ask your team admin, if your licence comes from a team.
As a guest, you see only the plans shared with you. You can change a shared plan only if it is shared for editing and your licence covers Cash Flow. In the demo project, you can change the plans with every licence. See [what your licence includes](/kb/article/what-your-licence-includes).
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