First Steps
You can set up a team licence on the KOSMA website and buy a seat for each person in your team.
You set up a team licence on the KOSMA website, in your customer area. You pay for every seat, your own included. Each person gets the licence tier of their seat. A seat gives no access to a project: for each project, its owner adds the person as a guest (see [add a guest to a project](/kb/article/add-a-guest-to-a-project)).
Sign in on the KOSMA website and open the **Subscription** tab of your customer area. Below the plans, the box **Need licenses for your team?** holds the button **Set Up Team Licenses**.
Click **Set Up Team Licenses**. KOSMA opens **Switch to a Team Plan?**, which says:
**Message:** Your own seat is then placed in the cart and billed like any other seat. You can choose its plan there or remove it.
Click **Set Up Team Licenses** in the dialog. KOSMA opens the **Team** tab with your own address in the cart, set to **Production**. You have not bought anything yet. To leave everything as it was, click **Cancel** instead.
If you already pay for a licence of your own, the button reads **Switch to Team Plan**. Its dialog says that your subscription becomes the first seat of the team and keeps its renewal date. If you pay monthly, the dialog also shows:
**Message:** Your billing switches to annual\ Team licenses are billed annually. Your current monthly plan will be converted to an annual plan. Stripe credits the unused part of your current month, and you will be charged the prorated annual amount now.
Click **Switch to Team**. Your own seat is in the team at once. If you pay annually, you are not charged for it a second time.
Enter a person's email address, choose the plan (**Budget**, **Cost Control** or **Production**) and click **Add Seat**. The person appears in the table with the status **In Cart** and the note **In cart, not yet invited**. In the cart, you can change the plan of each row and remove a row with **Remove from cart**, your own row included.
If KOSMA cannot add an address, it shows one of these messages:
**Message:** Valid email required
**Message:** Your own seat is already included
**Message:** Already in your team
**Message:** Already in cart
Team seats are billed annually only, and all seats renew on the same date. KOSMA applies a volume discount based on the number of seats: the seats in the cart plus the active and invited seats. The tiles under **Volume Discounts** only show the tiers.
| Seats | Volume discount | | ---------- | --------------- | | 1 | none | | 2–3 | 5 % | | 4–5 | 10 % | | 6–7 | 15 % | | 8–9 | 20 % | | 10 or more | 25 % |
Click **Checkout** (the button also shows the number of seats). KOSMA opens the Stripe checkout page, where you enter your billing address and pay.
If an address in the cart already has a seat in another KOSMA team, the checkout does not open, and KOSMA shows:
**Message:** Already in another KOSMA team: {emails}. An address can only belong to one team.
Remove that row from the cart and click **Checkout** again.
Stripe offers a field for a promotion code only when you buy one seat. For more seats, enter the code on the **Team** tab after payment, as described under "Enter a promotion code" below.
Open the **Team** tab. It now takes the place of **Subscription** in your customer area. Your own seat is **Active** at once and gets no invitation. Every other seat is **Invited**, and its person receives an invitation email with a link to redeem the seat (see [redeem a team invitation](/kb/article/redeem-a-team-invitation)). You receive a confirmation email that lists the seats. **Next renewal** shows the date one year after the purchase.
If an invitation did not arrive, click **Resend invitation** in the person's row. KOSMA sends the same invitation again. The link in the first email stays valid. KOSMA shows:
**Message:** Invitation resent to {email}
On day 3 and day 7 after the invitation, KOSMA reminds invited people who have not redeemed their seat. Three days before the renewal, you receive an email that lists the seats nobody has redeemed.
Click **Have a promotion code?** below the summary on the **Team** tab. Enter the code in the field and click **Apply**. KOSMA opens **Apply promotion code?** and asks:
**Message:** The code {code} is applied to your subscription right away and cannot be removed afterwards.
After you confirm, KOSMA shows:
**Message:** Promotion code applied! The discount will appear on your next invoice.
You can enter a code while your subscription is active or its payment is overdue.
If a payment for your subscription is open, you cannot buy or assign seats. KOSMA shows:
**Message:** Please settle the open payment for your subscription first. You can then add seats.
If your team subscription has ended, you cannot buy seats or fill free seats. KOSMA shows:
**Message:** Your team subscription has ended. Please contact <support@kosma.io> to resume it.
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