First Steps
You can set up a team licence on the KOSMA website and buy a seat for each person in your team.
You set up a team licence on the KOSMA website, in your customer area, and pay for every seat, your own included. Each person gets the licence tier of their seat. A seat gives no access to a project: for each project, the project's owner adds the person as a guest (see [add a guest to a project](/kb/article/add-a-guest-to-a-project)).
Sign in on the KOSMA website and open the **Subscription** tab of your customer area. Below the plans, you see the box **Need licenses for your team?** with the button **Set Up Team Licenses**.
Click **Set Up Team Licenses**. In the dialog **Switch to a Team Plan?**, click **Set Up Team Licenses** again. KOSMA opens the **Team** tab with your own address in the cart, set to **Production**.
If you already pay for a licence of your own, click **Switch to Team Plan** instead of **Set Up Team Licenses**. If you pay monthly, the dialog **Switch to a Team Plan?** also shows:
Your billing switches to annual\ Team licenses are billed annually. Your current monthly plan will be converted to an annual plan. Stripe credits the unused part of your current month, and you will be charged the prorated annual amount now.
Click **Switch to Team**. Your subscription becomes the first seat of the team and keeps its renewal date. If you pay annually, you do not pay for it a second time.
Enter a person's email address, choose the plan (**Budget**, **Cost Control** or **Production**) and click **Add Seat**. KOSMA adds the person to the cart. KOSMA invites nobody before you pay. You can change the plan of each row in the cart or remove the row with **Remove from cart**, your own row included. KOSMA does not add an address that is invalid or already in your team or in the cart.
You pay for team seats annually only, and all seats renew on the same date. KOSMA applies a volume discount automatically. For the discount, KOSMA counts the seats in the cart plus the active and invited seats.
| Seats | Volume discount | | ---------- | --------------- | | 1 | none | | 2–3 | 5 % | | 4–5 | 10 % | | 6–7 | 15 % | | 8–9 | 20 % | | 10 or more | 25 % |
If you switched your own subscription, click **Apply Changes and Pay** (the button shows the amount) instead of **Checkout**. No Stripe page opens (see [manage your team](/kb/article/manage-your-team)). Otherwise, click **Checkout**. KOSMA opens the Stripe checkout page, where you enter your billing address and pay. Stripe offers a field for a promotion code only when you buy one seat. For more seats, enter the code on the **Team** tab after payment (see "Enter a promotion code" below).
If an address in the cart already has a seat in another KOSMA team, the checkout does not open, and KOSMA shows:
Already in another KOSMA team: {emails}. An address can only belong to one team.
Remove that row from the cart and click **Checkout** again.
Open the **Team** tab. It now takes the place of **Subscription** in your customer area. Your own seat is **Active** at once and gets no invitation. Every other seat is **Invited**, and the person receives an email with a link to redeem the seat (see [redeem a team invitation](/kb/article/redeem-a-team-invitation)).
If an invitation did not arrive, click **Resend invitation** in the person's row. KOSMA sends the same invitation again, and the link in the first email stays valid. On day 3 and day 7 after the invitation, KOSMA reminds invited people who have not redeemed their seat.
While your subscription is active or a payment is open, you can enter a promotion code on the **Team** tab. Click **Have a promotion code?** below the summary, enter the code and click **Apply**. KOSMA asks you to confirm in **Apply promotion code?**:
The code {code} is applied to your subscription right away and cannot be removed afterwards.
After you confirm, the discount appears on your next invoice.
**If you cannot add seats.** If a payment for your subscription is open, you cannot buy or assign seats until you have paid it. If your team subscription has ended, you cannot buy seats or fill free seats. To resume your team subscription, write to <support@kosma.io>.
Markdown