Cost Control
You can move an account's forecast by changing its quantity, price or subaccounts, and you know when to type the forecast instead.
In the **Recalculation** tab, you change an account's quantity, price or subaccounts, and KOSMA calculates the forecast from them. The forecast then keeps the assumption it is based on. You need a licence that covers Cost Control (**Cost Control**, **Production** or a running trial). Without such a licence, you can read the tab but not change it. The same applies in a set that is shared with you read-only and in a set you open while signed out. As a guest, you can change a set only if it is shared with you for editing. See [what your licence includes](/kb/article/what-your-licence-includes).
In the cost control grid, click the account's row. KOSMA opens the cost items area under that row, on the **Cost Items** tab.
Click **Recalculation**. The tab shows the account and its subaccounts with the columns **Description**, **Quantity**, **Unit**, **Price/Unit**, **X**, **Total**, **Total ({currency})** and **Account Details**. **Total** is in the currency of the account, **Total ({currency})** in the display currency. These values are the set's own copy of the account. What you change here changes only the set. The budget the set was made from stays as it is.
If the account collects a fringe, supplement, extra cost or tax, **Recalculation** is greyed out. You can neither recalculate the account nor type its forecast. If the tab is open when you click such an account, KOSMA shows **Cost Items**.
For a markup, the tab shows **Description**, **Base**, **%** and **Total**. You change the base or the percentage. There is no **Subaccount** button.
A forecast typed in the account row's **Total ({currency})** counts instead of quantity and price. As long as it is there, your changes in step 4 do not change **Forecast**. A typed forecast looks the same as a calculated total. You recognise it when the account row's total differs from the sum of its subaccounts, or, on an account without subaccounts, from quantity times price times **X**. If you empty the cell, KOSMA saves 0 as the typed forecast. **Forecast** then shows **Expected** plus **Paid**. If the account has a typed forecast, type the new figure there instead. When that is the right choice is explained below.
Change **Quantity**, **Price/Unit** or **X**, or click  **Subaccount** to add a subaccount at the end. KOSMA calculates the total again. **Forecast**, **Variance** and **Free** in the grid follow it; **Budget** does not change.
A quantity or price can be a formula, such as `Shooting_WD / 5`, which changes with the shooting days of the timeline. If you type a number, it replaces the formula, and the value no longer changes with the timeline.
Which value you change depends on what happened:
- The shoot gained two days: raise the quantity. - The crew rate was renegotiated: change the price. - A new element appeared: add a subaccount.
On an account without subaccounts, the first subaccount takes over the account's quantity, **X** and price, so the total stays the same. Every further subaccount starts empty. Enter the new element there. The fringes and supplements of the account do not carry over: a new subaccount starts without them, so the account that collects them can show a lower **Forecast**. Under **Apply to subaccounts**, tick the subaccounts they cover, see [apply fringes and supplements](/kb/article/apply-fringes-and-supplements).
**If Forecast does not change.** **Forecast** shows the higher of two figures: the total in the tab or the bookings (**Paid** plus **Expected**). If the bookings are higher, a lower total in the tab has no effect. In the demo project, for example, 3.08 Gaffer shows 19,100 in the tab and 19,800 under **Forecast**. **Forecast** follows the tab again as soon as the total in the tab is higher than the bookings. For the whole rule, see [how a forecast is formed](/kb/article/how-a-forecast-is-formed).
**What recalculating gives you.** A typed forecast keeps only the final number. A recalculated forecast keeps the number and the reasoning behind it. Three months later, "€45,980" does not show where the figure came from. "22 days at €2,090" shows what the figure assumed. The next person can check whether the assumption still holds, or change it in one place when the schedule changes. When a financier asks about an overrun, you can show the assumption behind the number.
**When to type the forecast instead.** If the change has nothing to do with quantity or price, type the forecast directly: a settlement figure, a negotiated cap, or a number another department has fixed. Calculated from quantity and price, such a figure would look more precise than it is. Type the amount in the account row's **Total ({currency})** in the **Recalculation** tab. You can type decimals after a comma. If KOSMA cannot read the entry as a number, the cell keeps its value.
| Action | What it does | Use it when | | --------------------------------------------------------------------------------------- | ---------------------------------------------------------------------- | ---------------------------- | | **Recalculation** | Calculates the forecast from quantity and price. You can change both later. | The expectation has changed. | |  **Consolidate** | Sets the forecast to what is already booked. | You expect no more cost. |
For the steps, see [consolidate an account](/kb/article/consolidate-an-account).
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