Cost Control
You can move an account's forecast by changing its quantity, price or subaccounts, and you know when to type the forecast instead.
In the **Recalculation** tab, you change an account's quantity, price or subaccounts, and KOSMA calculates the forecast from them. Anyone can later see what the forecast is based on. To make changes, you need a licence that covers Cost Control (**Cost Control**, **Production** or a running trial). Without one, while signed out, or in a set shared with you read-only, you can only read the tab. As a guest, you can change a set only if it is shared with you for editing. See [what your licence includes](/kb/article/what-your-licence-includes).
In the cost control grid, click the account's row. KOSMA opens the cost items area under that row, on the **Cost Items** tab.
If the account collects fringes, supplements, extra costs or taxes, **Recalculation** is greyed out. You can neither recalculate its forecast nor type it. If you click such an account while **Recalculation** is open, KOSMA switches to **Cost Items**.
When you point at the tab, KOSMA says what the account collects. On an account that collects fringes, it shows:
This account collects fringes and cannot be recalculated manually. Use cost items to change the sum.
Click **Recalculation**. The tab shows the account and its subaccounts with the columns **Description**, **Quantity**, **Unit**, **Price/Unit**, **X**, **Total**, **Total ({currency})** and **Account Details**. **X** is a factor: Total = Quantity × Price/Unit × X. **Total** is in the currency of the account, **Total ({currency})** in the display currency. What you change here applies only to the set. The budget the set was made from stays unchanged.
For a markup, the tab shows **Description**, **Base**, **%** and **Total**. You change the base or the percentage. There is no **Subaccount** button.
A forecast typed in the account row's **Total ({currency})** overrides quantity and price. KOSMA shows it in italics. As long as it is there, your changes in step 4 do not change **Forecast**.
If the account has a typed forecast, type the new figure in that same cell (see "When to type the forecast instead"). If you clear the cell, KOSMA removes the typed forecast and calculates from quantity and price again.
Change **Quantity**, **Price/Unit** or **X**, or click  **Subaccount** to add a subaccount at the end. KOSMA calculates the total again. **Forecast**, **Variance** and **Free** in the grid follow it; **Budget** does not change.
A quantity or price can be a formula, such as `Shooting_WD / 5`, which changes with the shooting days of the timeline. If you type a number, it replaces the formula, and the value no longer changes with the timeline.
Which value you change depends on what happened:
- The shoot gained two days: raise the quantity. - The crew rate was renegotiated: change the price. - A new element appeared: add a subaccount.
On an account without subaccounts, the first subaccount takes over the account's quantity, **X** and price, so the total stays the same. Every further subaccount starts empty. Enter the new element there.
A new subaccount does not inherit the account's fringes and supplements. The account where KOSMA collects them can therefore show a lower **Forecast**. For each fringe and supplement, tick the subaccounts it should cover under **Apply to subaccounts**. For instructions, see [apply fringes and supplements](/kb/article/apply-fringes-and-supplements).
**If Forecast does not change.** **Forecast** shows the higher of two figures: the total in the tab or the bookings (**Paid** plus **Expected**). If the bookings are higher, a lower total in the tab has no effect. In the demo project, for example, 3.08 Gaffer shows 19,100 in the tab and 19,800 under **Forecast**. **Forecast** follows the tab again as soon as the total in the tab is higher than the bookings. For the whole rule, see [how a forecast is formed](/kb/article/how-a-forecast-is-formed).
**What recalculating gives you.** Three months on, a typed forecast shows only "€45,980". A recalculated one shows "22 days at €2,090", so the assumption behind it is visible too. The next person on the account can check whether it still holds. When the schedule changes, they only change the number of days.
**When to type the forecast instead.** If the change has nothing to do with quantity or price, type the forecast directly. Examples: a settlement amount, a negotiated cap, or a number another department has fixed. Split into quantity and price, such a figure would look calculated when it was simply set. Type the amount in the account row's **Total ({currency})** in the **Recalculation** tab. You can use a comma as the decimal separator. If KOSMA cannot read the entry as a number, the cell keeps its value.
| Action | What it does | Use it when | | -------------------------------------------------------------------------------------- | --------------------------------------------------------------------------- | ---------------------------- | | **Recalculation** | Calculates the forecast from quantity and price. You can change both later. | You now expect other costs. | |  **Consolidate** | Sets the forecast to what is already booked. | You expect no more cost. |
For the steps, see [consolidate an account](/kb/article/consolidate-an-account).
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