Share & Print
You can print your budget in the account structure of a funder or broadcaster, using an alternate budget grid, without changing the budget.
Funders and broadcasters often want the budget in their own account structure. With an alternate budget grid, KOSMA prints the figures of your budget in that structure, and the budget itself does not change. You need a budget open in Budgeting and a grid for the recipient. See [build an alternate budget grid](/kb/article/build-an-alternate-budget-grid). A cost report prints in an alternate grid too, as described in [print a cost report](/kb/article/print-a-cost-report).
Do not renumber your accounts for a funder. Cost Control looks up a cost control set's budget column by account number, so renumbered accounts lose that link.
In the **Project** menu, choose **Print…**, or press Cmd+P on a Mac or Ctrl+P on Windows. KOSMA opens the print dialog. The **Grid** field shows **Standard**, the structure of your budget.
Open the list in **Grid** and choose the recipient's grid. You can print only with a complete grid, in which every account and markup of your budget has a match. An incomplete grid is shown in grey, but you can still choose it. KOSMA then opens it in **Alternate Budget Grids**. You can always print with **Standard**.
To build a new grid, choose **New Budget Grid**. See [build an alternate budget grid](/kb/article/build-an-alternate-budget-grid). If you click **Cancel** in **New Budget Grid**, you are back in the print dialog. **Title**, **Currency**, **Paper Size** and the other fields work as for any printout. See [print a budget](/kb/article/print-a-budget).
Click **Open PDF** to open the PDF in your computer's PDF app, or **Save PDF** to save it. KOSMA suggests the title as the file name. The print dialog stays open, so you can print again with another grid.
**What the PDF shows.** The PDF shows the numbers and descriptions of the grid. After each description, the numbers of the matched budget accounts appear in brackets, for example Casting (10101, 10102). Each row shows the total of those accounts, and groups and categories add up their rows. A row with exactly one matched account also shows the quantity, unit, price and factor of that account. A row without a matched account shows 0. If **No 0 Totals** is ticked, as it is by default, KOSMA leaves the row out.
In the **Grid** list, choose **Edit Budget Grids**. There you can rename a grid, delete it or open it to edit its matches. For the steps, see [build an alternate budget grid](/kb/article/build-an-alternate-budget-grid).
While some accounts have no match, a warning icon  appears in the **Active Budget Grid** heading of **Alternate Budget Grids**. When you point at the icon, KOSMA shows:
Some accounts are not yet matched to an alternate grid account.
Each account or markup without a match shows a warning icon  in its row. Add the missing matches (see [build an alternate budget grid](/kb/article/build-an-alternate-budget-grid)), then click **Ok**. KOSMA closes **Alternate Budget Grids** and selects the grid in the print dialog.
If an account or a markup still has no match when you click **Ok**, KOSMA shows:
The budget grid is not complete and cannot be printed. Make sure to match all accounts.
The message names only accounts, but it also appears for markups without a match. It has two buttons:
- **Cancel**: you stay in **Alternate Budget Grids** and match the rest. - **Ok**: KOSMA closes **Alternate Budget Grids**, and the print dialog shows **Standard** again.
**Cancel** in **Alternate Budget Grids** does the same. Choose the grid again once it is complete.
**If you cannot choose Print….** If **Print…** is greyed out, your licence or your access to the budget does not allow printing at all. See [print a budget](/kb/article/print-a-budget).
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