Share & Print
You can print a budget as a PDF and choose what the PDF contains.
Choose what the PDF contains, then open it or save it. You need a budget open in Budgeting.
In the **Project** menu, choose **Print…**, or press Cmd+P (Mac) or Ctrl+P (Windows). KOSMA opens the print dialog for the budget.
Check the fields at the top of the dialog and change what you need.
| Field | What it sets | | --------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Title** | The title on the PDF. KOSMA enters the budget name, the date and the currency. If you choose another currency, KOSMA updates the title as long as you have not typed in it. | | **Grid** | The account structure of the PDF. **Standard** is set. To print in a funder's structure, see [print a budget in another structure](/kb/article/print-a-budget-in-another-structure). | | **Currency** | The currency of the amounts. The default currency of the budget is set. | | **Color Mode** | **Color** (set) or **B/W** | | **Paper Size** | **DIN A4** (set) or **US Letter** | | **Orientation** | **Auto** (set), **Portrait** or **Landscape**. With **Auto**, KOSMA prints in landscape once you add five or more columns in step 5 (four on **US Letter**). |
Under **Display Options**, tick what the PDF needs. **Subaccounts**, **No 0 Totals** and **Topsheet Stats** are ticked when the dialog opens.
| Option | Effect | | ------------------------------------------ | -------------------------------------------------------------------------------------------------- | | **Subaccounts** | Prints the subaccounts. | | **No 0 Totals** | Leaves out every row with a total of 0, including groups and categories | | **Topsheet Stats** | Shows companies, effects and DFFF values on the topsheet, for those you add as columns in step 5 | | **Fringes, Supplements, Extra Cost Items** | Prints the fringe, supplement and extra cost rows. | | **Deactivated Accounts** | Prints the deactivated accounts too | | **Highlights** | Prints highlighted rows with their highlight | | **Active Filter** | Prints only the category selected in the left rail. When it is off, KOSMA prints the whole budget. | | **Total Column Only** | Prints only the No., Description and Total columns, without the columns you add in step 5 |
**Deactivated Accounts** and **No 0 Totals** exclude each other. If you tick one of them, KOSMA clears the other.
Under **Additional Sheets**, tick the sheets the PDF needs. All three are off when the dialog opens:
- **Fringes, Supplements and Extra Costs per Account** - **Account Notes** - **Currency Exchange Rates**
Drag a column from **Add Columns** onto **Drop column here** under **Selected Columns**. Clicking a column does not add it. KOSMA prints the value of the column in every row. You can select up to 10 columns, and KOSMA ignores any further column you drag in.
**Add Columns** offers these columns:
- **Companies**: one column for each company, if the budget has companies. - **Effects**: one column for each effect, if the budget has effects. - **DFFF**: **DHK**, **ADHK** and **Mindesthöhe**, if the budget has DFFF settings. - **Original & Variance**: in every budget. It adds the two columns **Original** and **Variance** and counts as two of the 10. **Variance** is the total minus the original. With these columns, KOSMA leaves out the accounts and subaccounts that have no variance.
KOSMA prints the text in a column's name box as its heading. To change the order of the columns, drag them by  **Drag to order**. To remove a column, click  **Remove column**. **Original** and **Variance** share one card, and  **Remove column** removes both.
Click **Open PDF**. KOSMA opens the PDF in the default PDF app of your computer. To keep the file, click **Save PDF** instead. KOSMA asks where to save it and suggests the title as the file name. The print dialog stays open after **Open PDF** and **Save PDF**. To close it, click **Cancel**.
KOSMA does not keep your choices. The next time you open the print dialog, it shows the default settings again.
Your licence and your access to the budget decide whether you can print it. The same applies to **Export Data** in the **Project** menu. You can print a locked budget and a budget with a cost control set, and you can print while you are signed out. If you cannot print, KOSMA shows a symbol  in the left rail. Point at the symbol to see the reason.
On a Free licence, and after your trial has ended, the tooltip reads:
This dataset is locked because your Free licence does not allow editing it. Upgrade your licence — or ask your team admin, if your licence comes from a team.
Click the symbol  to open **Upgrade Required**. Every paid licence and a running trial let you print a budget. In the demo project, you can print with every licence. For the licences, see [what your licence includes](/kb/article/what-your-licence-includes).
If the budget was shared with you as **Can view**, the tooltip reads:
This dataset was shared with you and cannot be edited. Ask its owner for editing rights.
Ask its owner for editing rights, or ask them to print it.
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