First Steps
You can add a seat to your team, change the plan of a seat and remove a person from the team.
As the team admin, you change the seats of your team on the **Team** tab of your customer area on the KOSMA website. Each seat is for one person and has its own plan. Once you have paid for a team licence, your customer area opens on this tab (see [set up a team licence](/kb/article/set-up-a-team)).
Add a seat as in step 2 of [set up a team licence](/kb/article/set-up-a-team), or choose another plan in the row of a seat. KOSMA carries out both only when you apply the changes (step 2 below), and sends the invitation email then. If a paid seat is vacant, the new person gets it at no cost. Otherwise, you pay for the new seat for the rest of the term.
When a paid seat becomes free after a removal, a **Free seat** row appears. Enter an email address in it and click **Assign**. KOSMA sends this invitation at once, without **Apply Changes**.
When you choose a higher plan for a seat, KOSMA shows this below **Apply Changes**:
The upgrade applies immediately. Today you only pay for the rest of the term until renewal.
When you choose a lower plan, KOSMA shows:
Once you apply the changes, the downgrade is scheduled for {date}. Until then the paid plan stays in place. There is no credit.
Click **Apply Changes** below the summary. If the changes cost something today, the button reads **Apply Changes and Pay** followed by the amount. To discard all collected changes, click **Cancel** below the button.
Click **Remove seat** in the person's row. KOSMA opens **Remove Seat** with two choices. With **Cancel at end of term**, the person keeps the seat until the term ends. With **Revoke access**, they lose it as soon as you apply the changes. If the seat is already cancelled, the dialog offers only **Revoke access**.
For a seat that is **Active**, both choices delete the person's KOSMA account 7 days after the seat ends.
The note in the dialog depends on whether the person has redeemed the seat. For an **Invited** seat, it reads:
Either way you pay for the seat until the end of the term, without credit, and can reassign it at any time. No account is deleted, because this invitation was never redeemed.
For an **Active** seat, the note reads:
Either way you pay for the seat until the end of the term, without credit, and can reassign it at any time. Before deletion there are 7 days to transfer project admin rights and export data. Locally stored project files remain readable and exportable.
KOSMA saves **Cancel at end of term** at once, without **Apply Changes**. **Undo seat cancellation** appears in the row, and KOSMA removes a lower plan scheduled for the seat. The seat then ends with the term, and you no longer pay for it. A person with an **Active** seat falls back to Free until KOSMA deletes their account.
After **Revoke access**, the row shows **Will be removed** and **Undo** until you click **Apply Changes**. An invited seat then ends at once, and nobody gets an email. A person with an active seat falls back to Free at once, can no longer edit in the paid modules and gets an email. KOSMA deletes their account 7 days later.
KOSMA does not change the plan there and shows:
You run a team. Plans belong to the individual seat, so you change them in the Team area, not here. A lower plan takes effect there at the end of the paid term, and there is no credit.
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