Share & Print
You know the three ways to share a dataset, which one fits the situation, and what each costs you.
You can share a budget, a financing plan, a cash flow plan or a cost control set with another person. Click **Share…** in the left rail to open the Share Dataset dialog.
In a project you started on your own, the list of people is empty at first. Click **Add Guest** to add the first person.
The recipient only gets what has reached the server. Check the **Server** column before you share. See [how your work is saved and synced](/kb/article/how-your-work-is-saved-and-synced).
Every person in the list has one **Access** setting. Pick it from the dropdown on their line.
| Access | The person gets | Use it when | | --------------- | ---------------------------------------------------- | ---------------------------------------------------------------------------------------------------------- | | **No access** | Nothing | They should not have this dataset. Picking it takes access away again | | **Can view** | The current version, and every later change you make | They need to always see your current figures, for example a producer who follows the budget as it develops | | **Can edit** | The dataset itself, to change alongside you | They are working on it with you | | **Frozen copy** | A fixed copy, as it is at the moment you pick it | They need exactly this version, for example a budget you submitted or a plan a financier reviews |
There is nothing to confirm. The moment you pick an access, it is in force, and a message appears offering **Undo** if you picked the wrong one. Closing the dialog changes nothing by itself.
**Frozen copy** is the one to think twice about. Picking it hands over a copy of the file, and **Undo** takes the access away but not the copy. That file stays on their own computer. This is deliberate: a copy someone already has cannot be recalled.
Changing your mind later is just picking a different access. You do not have to share the dataset again.
Everyone already in the project is in the list. To give access to someone outside it, click **Add Guest** and grant access to their KOSMA account directly. See [what a guest can see](/kb/article/who-can-do-what-in-a-project).
A budget is often linked to a financing plan, a cash flow plan or a cost control set. Once a person has access, **⊕ Add related data** appears on their line: one click gives them all of the budget's related data, at the access they already have. Each one then has its own **Access** dropdown, so you can adjust or remove any of them afterwards.
Use it when the person needs the whole picture. Leave it alone to give them the budget on its own. A financing plan is of little use to someone who does not also have the budget it reads from.
**Edit everything** is the standing version of it: the person may edit this dataset and every related one, including any created later.
Related data is added as it is at that moment. Something created afterwards is not added for you.
KOSMA lists datasets shared with you under **Budgets Shared With Me**, together with who sent each one and when. When the sender changes a dataset you have **Can view** on, its Server column shows *Update available*.
You cannot share a dataset on the Free plan. See [what your licence includes](/kb/article/what-your-licence-includes).
The person you share with does not need one. On Free, they can read everything you share with them.
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