Cost Control
You know how to go to one account, show one category and narrow a cost control set to one company, effect or tag with a filter.
A cost control set holds every account of the budget it was made from. Three tools show you a part of it: the search box takes you to one account, the categories rail shows one category, and a filter shows only what matches, for example one company. None of them changes a value in the set. You can use all three even in a set shared with you for viewing only.
In the **Search...** box at the top right, type part of the name or number of a group, an account or a markup, then click a match. KOSMA selects its category in the rail, scrolls the grid to its row and selects it. The box lists up to 50 matches, each with its path from the category, for example Crew / Camera, Grip & Sound / Camera Operator. Search is not case-sensitive. To close the list without picking a match, press `Esc`.
Search does not find categories or cost items. To find cost items across all accounts, for example by booking reference or booking date, use the [Cost Item List](/kb/article/work-with-the-cost-item-list).
Under **Categories**, the rail on the left lists the categories of the budget. Click a category to show only its groups and accounts in the grid. At the end of the rail, each subtotal that carries markups has a markup row. Click it to show that subtotal's markups in the grid. When you open the set, KOSMA selects the first category. The rail always has one category or the markups selected. It has no row that shows all categories at once.
Below the categories, the area **Grand Totals in {currency}** shows six figures for the whole set, and selecting a category does not change them. The bottom row of the grid, **Totals in {currency}**, adds up only the category the grid shows. For what the six figures mean, see [read the grand totals](/kb/article/read-the-grand-totals).
In the toolbar, click  **Filter**. KOSMA opens the filter panel above the grid with one empty row. In **Select type**, choose what to filter by, such as **Company**, **Effect** or **Tag**. Then choose **is** or **is not** and a value or **empty**. For **Budget**, **Forecast** and **Cost item value**, you choose a comparison and enter an amount instead. Click **Apply**. KOSMA shows only what matches.
To add a row, click  **Filter** in the filter panel. A filter has up to four rows, and KOSMA shows only what matches all of them. To remove a row, click  **Delete** in it. You cannot remove the last row. **Apply** stays greyed out until you change a row. It also stays greyed out while two rows are the same, so change or remove one of them.
Closing the filter panel with  **Filter** in the toolbar clears the filter, and KOSMA shows the whole set again. To clear the filter and keep the panel open, click **Reset** in the filter panel. KOSMA clears every row.
These types are in the list only in Cost Control:
| Type | Shows | | --------------------------- | ----------------------------------------------------------------------------------------------------------------------------------- | | **Is cost item** | with **is**, the accounts that have at least one cost item; with **is not**, the accounts with none yet | | **Outdated cash flow rule** | the cost items with no pay date whose own cash flow rule schedules a payment before today | | **Budget** | the accounts whose budget fits the comparison | | **Forecast** | the accounts whose entered forecast meets the comparison; if an account has none, its budget is used. Booked cost items do not count here | | **Cost item value** | the cost items whose amount fits the comparison |
After **Apply**, the rail lists only the categories with a match. **Grand Totals in {currency}** then add up only what the filter leaves. If no category has a match, the rail shows:
No Categories Matched
An account also stays in the grid when only one of its cost items matches. Its **Cost Items** panel then shows only the matching cost items. You can filter markups only by the types **Company**, **Effect**, **Tag**, **Attachment** and **Budget**. A filter never hides the cost items on a markup row. While a filter is applied, search finds only the accounts the filter leaves.
For example, you filter by company A. An account set to company A stays in the grid, and KOSMA shows only its cost items for company A. **Effect** and **Tag** work the same way. The types **Fringes**, **Extra costs**, **Budget** and **Forecast** check only the account, never a cost item, so a matching account's **Cost Items** panel stays empty.
**Paid**, **Expected** and **Free** of an account, and the Grand Totals, count only the cost items shown. **Budget** stays the budget of the whole account. With a company, effect or tag filter, **Forecast** of an account with subaccounts counts only the matching subaccounts, unless you entered a forecast for the account itself. While the filter is applied, **Forecast** can therefore be lower than **Budget**.
The Excel export of the set and the printed cost report follow the applied filter too. For printing, see [print a cost report](/kb/article/print-a-cost-report).
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