Share & Print
You can export a budget to Excel, and you know that what arrives is numbers rather than formulas.
Export writes every account and total in the budget to an Excel workbook, as plain numbers. You need a budget open.
Open the **Project** menu and choose **Export Data**. KOSMA asks where to save the file, then writes the workbook there.
Use export when your recipient works with the numbers themselves, for example an accountant checking totals or a funder building their own model.
If your recipient only reads the figures, use a PDF instead. See [print a budget](/kb/article/print-a-budget). A PDF cannot be edited and sent back as if it were the original budget.
A KOSMA budget calculates: a schedule sets a quantity, a rate times a factor sets a price, one account can reference another. Excel gets none of that. Each cell holds only the number that resulted.
Those numbers are correct for the moment you exported them. Editing the budget in KOSMA afterwards does not touch the file. Editing a number in the file does not recalculate anything around it. The workbook is a fixed record of one moment, and it does not stay linked to the budget.
Inside KOSMA, the budget keeps calculating as before. Change a variable there. Every figure that depends on it updates.
**If they need to keep up with your changes.** An export falls behind as soon as you edit the budget again, and nothing warns the person holding the file. Where someone needs figures that stay current, share the dataset with them instead of exporting it. See [how sharing works](/kb/article/how-sharing-works). A share reflects your later edits. An export does not.
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