Share & Print
You can export a budget to Excel, and you know that what arrives is numbers rather than formulas.
**Export Data**, from the project menu, writes the budget to an Excel workbook.
Use it when the recipient needs to *work* with the numbers — an accountant reconciling, a funder with their own model. When they only need to read them, [print a budget](/kb/article/print-a-budget) instead: a PDF says what the budget is, and cannot be edited into something else and sent back.
This is the thing to know before you rely on it.
A KOSMA budget is built on variables and formulas: a quantity that follows the shoot length, a price that is a rate times a factor, an account that references another account. **None of that survives the export.** Every cell arrives as the number it evaluated to.
The consequence is not that the export is wrong — the figures are exactly right on the day. It is that the exported workbook **does not re-plan**. Change the shoot length in the spreadsheet and nothing moves; the relationships that made the budget answer to its schedule are gone, and what is left is a snapshot of one moment wearing the shape of a model.
So treat an exported workbook as a report, not as a copy of the budget. The budget stays in KOSMA, where changing one variable still re-costs everything that depends on it.
An export goes stale the moment you edit the budget again, and nothing tells the recipient it has. If they need your current figures rather than one afternoon's, share the dataset instead — an auto-updating share keeps them current — see [how sharing works](/kb/article/how-sharing-works).
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