Budgeting
You can fill in the six fields of a budget account and know which of them accept a formula.
An account is one row of the budget grid. You edit six of its fields in the grid itself and everything else in the **Account Details** panel. To edit an account, your licence must cover Budgeting ([what your licence includes](/kb/article/what-your-licence-includes)). If someone shared the budget with you, they must have shared it for editing.
Click a cell in an account row and type the value.
| Column | Holds | Accepts a formula | | --------------- | --------------------------- | ---------------------- | | **No.** | the account number | no | | **Description** | what the account is | no | | **Quantity** | how many | yes | | **Unit** | what the quantity counts | no, pick from the list | | **Price/Unit** | the rate, with its currency | yes | | **X** | a factor, default 1: Total = Quantity × Price/Unit × X | yes |
**Total** shows the total of the account in its own currency. The column after it is named after the reporting currency, for example **Total EUR**, and shows the same amount converted. You cannot type into either column. For how KOSMA calculates them, see [how an account total is calculated](/kb/article/how-an-account-total-is-calculated).
Each account number must be unique. If you type a number that another account already has, KOSMA keeps the old number and shows this message:
Number must be unique — “10101” is already used.
In **Quantity**, **Price/Unit** and **X**, you can type a formula instead of a number. A formula calculates with numbers, variables and functions, which you pick from a menu. When a value in the formula changes, such as a variable, KOSMA recalculates the field. Inside a formula, write decimals with a point (`2000.50`), because there a comma separates the parts of a function. A field that holds only a number also takes a comma: type `2000,50` and KOSMA stores `2000.50`. For the syntax, see [write a formula](/kb/article/write-a-formula).
In the **Unit** cell, choose the unit from the list. The **Edit** entry at the end of the list opens **Units**, where you add or change units; see [manage units](/kb/article/manage-units).
The currency has no column of its own. Choose it from the list in the **Price/Unit** cell, next to the rate. The **Edit** entry of that list opens **Currencies**; see [set currencies and the reporting currency](/kb/article/set-currencies-and-the-reporting-currency).
Type prices without tax. Where an account is taxed, KOSMA calculates the tax on the account total and adds it. A **Price/Unit** that already includes VAT is therefore taxed twice.
Enter untaxed accounts net as well. Otherwise the totals of the budget mix net and gross amounts, and you cannot tell them apart afterwards. See [apply a tax to an account](/kb/article/apply-a-tax-to-an-account).
**Companies**, **Effects**, **Fringes & Supplements**, **Extra Costs**, **Taxes**, **Cashflow**, **DFFF**, **Tags**, **Notes** and **Attachments** have no column in the grid. You edit them in the **Account Details** panel; see [how account details work](/kb/article/how-account-details-work).
To split an account into parts, select it and click  **Subaccount** in the toolbar. KOSMA does not split any amounts. It moves the account's **Quantity**, **Unit**, **Price/Unit**, **X** and currency into the first subaccount. The account then shows the sum of its subaccounts. See [use subaccounts](/kb/article/use-subaccounts).
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