Budgeting
You can fill in the six fields of a budget account and know which of them accept a formula.
An account is one row of the budget grid. You edit six of its fields in the grid itself and everything else in the details panel. To edit an account, your licence must cover Budgeting, and a budget someone shared with you must be shared for editing; see [what your licence includes](/kb/article/what-your-licence-includes).
Click a cell in an account row and type the value. Six columns take a value you type.
| Column | Holds | Accepts a formula | | --------------- | --------------------------- | ---------------------- | | **No.** | the account number | no | | **Description** | what the account is | no | | **Quantity** | how many | yes | | **Unit** | what the quantity counts | no, pick from the list | | **Price/Unit** | the rate, with its currency | yes | | **X** | a factor, default 1 | yes |
**Total** shows the account in its own currency. The column after it is named after the reporting currency, for example **Total EUR**, and shows the same amount converted. You cannot type into either column. For how KOSMA calculates them, see [how an account total is calculated](/kb/article/how-an-account-total-is-calculated).
Each account number must be unique. If you type a number that another account already has, KOSMA keeps the old number and shows this message:
Number must be unique — “10101” is already used.
In **Quantity**, **Price/Unit** and **X**, you can type a variable or a function instead of a number. KOSMA recalculates the field whenever a value it uses changes. In every interface language, write decimals in these three fields with a point, for example `2000.50`. KOSMA does not read a comma here. For the syntax, see [write a formula](/kb/article/write-a-formula).
In the **Unit** cell, choose the unit from the list. The **Edit** entry at the end of the list opens **Units**, where you add or change units; see [manage units](/kb/article/manage-units).
The currency has no column of its own. Choose it from the list in the **Price/Unit** cell, next to the rate. The **Edit** entry of that list opens **Currencies**; see [set currencies and the reporting currency](/kb/article/set-currencies-and-the-reporting-currency).
Type prices without tax. Where an account is taxed, KOSMA calculates the tax on the account total and adds it. A **Price/Unit** that already includes VAT is therefore taxed twice.
Enter untaxed accounts net as well. Otherwise the totals of the budget mix net and gross amounts, and you cannot tell them apart afterwards. See [apply a tax to an account](/kb/article/apply-a-tax-to-an-account).
**Companies**, **Effects**, **Fringes & Supplements**, **Extra Costs**, **Taxes**, **Cashflow**, **DFFF**, **Tags**, **Notes** and **Attachments** have no column in the grid. You edit them in the details panel; see [how account details work](/kb/article/how-account-details-work).
To split an account into parts, select it and click  **Subaccount** in the toolbar. KOSMA moves what you entered on the account into the first subaccount: quantity, price, X, unit, currency, companies and effects. See [use subaccounts](/kb/article/use-subaccounts).
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