Cost Control
You can remove cost items, and you know when moving one is the better answer.
Use the delete action on the item in the Cost Items panel. It asks *Are you sure you want to delete this cost item?*
Select them in the [Cost Item List](/kb/article/work-with-the-cost-item-list) and use **Delete Selected**. The confirmation counts them: *Are you sure you want to delete N cost item(s)?*
The account's **Expected** or **Paid** falls by that item's amount, and **Free** rises to match, because Free is the forecast minus what is booked.
**Forecast does not move.** So deleting an item does not reduce what you expect the account to cost — it reduces what is booked against that expectation, and the difference shows up as headroom.
**Almost always, for a paid item.** A paid cost item records money that actually left the production. Deleting it does not undo the payment; it removes the record of it, and the set stops reconciling with accounting.
| The problem | The fix | | ---------------------------------------- | ------------------------ | | Booked to the wrong account | **move** it | | Duplicate — same cost booked twice | **delete** the duplicate | | Amount is wrong | **edit** it | | The commitment was cancelled, never paid | **delete** it |
The real test: did this money move? If it did, the item belongs somewhere in the set — see [move cost items to another account](/kb/article/move-cost-items-to-another-account).
A commitment entered by hand and the invoice arriving later by import are two items for one cost when the import could not match them. **Find Duplicates** in the Cost Item List exists to catch exactly this, and deleting one of the pair is the right move.
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