Cash Flow
You can create a cash flow plan, choose the budget and financing plan it reads, and decide whether it follows later changes to the financing plan.
A cash flow plan shows when the money of a production goes out and comes in. It takes the expenses from a budget or a cost control set and the income from a financing plan, see [what a cash flow plan reads](/kb/article/what-a-cash-flow-plan-reads). You need a budget in the project. A financing plan is optional.
In Cash Flow, click  **New Cash Flow**, or choose **Project** > **New Cash Flow Plan** in the menu bar (Cmd+N on a Mac, Ctrl+N on Windows). KOSMA opens the **New Cash Flow** dialog.
If your licence lets you create cash flow plans and the project has no cash flow plan yet, KOSMA opens **New Cash Flow** as soon as you open Cash Flow. If you click **Cancel**, KOSMA opens the dialog again the next time you open Cash Flow. With the same licence, if the project has cash flow plans but none of them reads the open budget, KOSMA opens the list of the project's cash flow plans instead, see [manage and copy cash flow plans](/kb/article/manage-and-copy-cash-flow-plans). KOSMA then shows this message:
No cash flow available in the active budget. Add a new cash flow, or select a different budget.
Type a name that says which scenario the plan shows, for example "Cash flow with bank facility". KOSMA suggests a name such as New Cash Flow 1 and selects it, so what you type replaces it. A comment is optional. KOSMA accepts a name that another plan already has. While the name field is empty, you cannot click **Next**.
Under **Expenses source (budget or cost control):**, choose where the expenses come from. The list offers the open budget under **Active Budget** and its cost control sets under **Cost Control Sets Based on Active Budget**. KOSMA selects the budget for you. To plan against another budget, open that budget first. What changes when the plan reads a cost control set is in [plan against a cost control set](/kb/article/plan-against-a-cost-control-set).
Under **Income source (financing plan):**, choose a financing plan, then click **Next**. The list shows only the financing plans that are linked to the expenses source you chose. When you change the expenses source, KOSMA selects the first financing plan linked to it. If no financing plan is linked, the list shows **No financing plans available** in grey. You can still click **Next**, and KOSMA creates the plan without income.
You choose both sources in this dialog. In the plan, the rail shows them as text, and you cannot change them there. To compare another budget or financing plan, create another plan, see [choose what the plan reads](/kb/article/choose-what-the-plan-reads).
With **Update**, the plan follows every later change in the financing plan. With **Snapshot**, KOSMA copies the countries, groups, sources, instalments and cash flow rules of the financing plan into the plan and adds the date of the snapshot to the plan's name. Cash flow rules you later change in the financing plan, and sources you add there, do not reach the plan. In both cases, the plan takes its expenses from the current state of the budget or cost control set.
Click **Update** or **Snapshot**. KOSMA creates the plan and closes the dialog. If the budget has no other cash flow plan yet, KOSMA opens the new plan. Otherwise, KOSMA shows another cash flow plan of this budget, not the new one: open the new plan in the plan dropdown. To go back to the first step, click **Back**.
A plan shows amounts only for accounts and sources that have a cash flow rule. If at least one of them has a rule, KOSMA sets **Start**, **End** and the period **Bi-Weekly** the first time the plan opens. If none has a rule yet, the plan stays empty, and **Start** and **End** stay empty. A date you type there has no effect until a rule places an amount, see [set the plan window](/kb/article/set-the-plan-window).
If accounts or sources have no cash flow rule, KOSMA shows a short message when the plan opens. A red bubble with **Click here to complete** also opens by itself under  on the budget line or the financing plan line in **Linked Sources**. What these warnings mean and how to add the missing rules is in [why something is missing from the plan](/kb/article/why-something-is-missing-from-the-plan).
**If the rail shows Budget instead of New Cash Flow.** The project has no budget yet. Click  **Budget** and create a budget first. Then **New Cash Flow** appears.
Your licence does not include Cash Flow. In projects other than the demo project, you can create a cash flow plan only with a Production licence or a running trial, see [what your licence includes](/kb/article/what-your-licence-includes). When you point at  **New Cash Flow** in such a project, KOSMA shows why:
You don't have editing access to this module with your licence. Upgrade your licence — or ask your team admin, if your licence comes from a team.
If you are not signed in, KOSMA shows this instead:
This dataset is read-only because you are not signed in. Log in again to make changes.
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