Cash Flow
You can create a cash flow plan, choose the budget and financing plan it reads, and decide whether it follows later changes to its sources.
A cash flow plan takes its expenses from a budget or a cost control set and its income from a financing plan, see [what a cash flow plan reads](/kb/article/what-a-cash-flow-plan-reads). You need a budget in the project. A financing plan is optional.
You choose both sources in the **New Cash Flow** dialog, and you cannot change them later. To read another budget or financing plan, create another plan, see [choose what the plan reads](/kb/article/choose-what-the-plan-reads).
In Cash Flow, click  **New Cash Flow**, or choose **Project** > **New Cash Flow Plan** in the menu bar (Cmd+N on a Mac, Ctrl+N on Windows). KOSMA opens the **New Cash Flow** dialog.
If your licence lets you create cash flow plans, KOSMA also opens **New Cash Flow** by itself each time you open Cash Flow in a project without a cash flow plan. If the project has cash flow plans, KOSMA opens the plan you last had open in Cash Flow in this project. If that plan is gone, KOSMA opens the most recently changed budget that has a plan, whether it is yours or shared with you.
Type a name that says which scenario the plan shows, for example "Cash flow with bank facility".
In the **Expenses source (budget or cost control):** list, choose where the expenses come from. The list offers the open budget under **Active Budget** and its cost control sets under **Cost Control Sets Based on Active Budget**. To plan against another budget, open that budget first. To see what changes when the plan reads a cost control set, see [plan against a cost control set](/kb/article/plan-against-a-cost-control-set).
In the **Income source (financing plan):** list, choose a financing plan, then click **Next**. For a budget, the list shows the financing plans linked to that budget. For a cost control set, it shows the financing plans linked to that cost control set and the financing plans of the budget it is based on. If no financing plan is linked, the list shows **No financing plans available**. You can still click **Next**, and KOSMA creates the plan without income.
With **Update**, the plan follows every later change in the budget or cost control set and in the financing plan. With **Snapshot**, the plan keeps both sources as they are when you create it. It ignores later changes to amounts, cost items, forecasts and cash flow rules in the budget or cost control set, and changed cash flow rules or new sources in the financing plan. KOSMA stores each source and installment of the financing plan as a fixed amount, so the income stays the same even when the budget or a variable that an amount refers to changes. KOSMA adds "snapshot" and today's date in brackets to the plan's name. **Linked Sources** still shows the budget or cost control set you chose.
KOSMA does not freeze tax rates, exchange rates or variables. If you change a tax rate or an exchange rate after you create the plan, a Snapshot plan also uses the new rate. The expenses keep their formulas, so when you change a variable in the budget or cost control set, a Snapshot plan's expenses change but its income does not.
Select **Update** or **Snapshot**. **Update** is preselected. KOSMA fills in the comment for you: the kind of plan, who created it and when. Click **Create**. KOSMA creates the plan and opens it. To go back to the first step, click **Back**.
**What the new plan shows.** A plan shows amounts only for accounts and sources that have a cash flow rule. If at least one of them has a rule, KOSMA sets **Start**, **End** and the period **Bi-Weekly** the first time the plan opens. Otherwise, **Start** and **End** stay empty and KOSMA asks you to set them. The dates you enter only take effect once a rule schedules an amount, see [set the plan window](/kb/article/set-the-plan-window). If any account or source has no cash flow rule, KOSMA shows a warning when the plan opens. To add the missing rules, see [why something is missing from the plan](/kb/article/why-something-is-missing-from-the-plan).
**If the left-hand panel shows Budget instead of New Cash Flow.** The project has no budget yet. Click  **Budget** and create a budget first. Then **New Cash Flow** appears.
Your licence does not include Cash Flow. In projects other than the demo project, you can create a cash flow plan only with a Production licence or during an active trial, see [what your licence includes](/kb/article/what-your-licence-includes). When you hover over  **New Cash Flow** in such a project, KOSMA shows why:
You don't have editing access to this module with your licence. Upgrade your licence — or ask your team admin, if your licence comes from a team.
If you are not signed in, KOSMA shows this instead:
This dataset is read-only because you are not signed in. Log in again to make changes.
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