Budgeting
You can show the frozen Original figures of a budget next to its current totals, see which rows have gone over, reset Original when a version is agreed and lock it.
Compare a budget with an agreed version of itself. **Original** shows the figures of each row as KOSMA froze them, and **Variance** shows how far the current **Total** has moved from them. You need a budget open in Budgeting. With every licence, you can read both columns. To reset or lock Original, you need a licence that covers Budgeting and a budget you can edit.
In the grid, click  **Show or hide columns** and tick **Original & Variance** under **Columns**. KOSMA shows **Original** and **Variance** to the right of **Total**, in the **Markups** grid as well.
The option is off until you tick it. KOSMA saves it in the budget. On a budget you cannot edit, KOSMA saves it for you alone, on this computer. For the other columns in this menu, see [choose and arrange grid columns](/kb/article/choose-and-arrange-grid-columns).
The print dialog has its own setting. To print both columns, drag **Original & Variance** from **Add Columns** into **Selected Columns** in the print dialog. For the other print options, see [print a budget](/kb/article/print-a-budget).
Point at **Original** in the column header. KOSMA shows this tooltip:
Shows the original values of this budget when it was created. Refreshing updates them to the current values.
KOSMA froze Original when the budget was created. For an older budget, KOSMA froze Original the first time the budget was opened after these columns were added to KOSMA. A copy of a budget keeps the Original of the budget you copied. Groups, categories and accounts with subaccounts show the sum of the Original values of their rows.
**Variance** shows the current total minus Original. If the total is above Original, KOSMA shows the variance in red. If the total is below Original, the variance is negative, and KOSMA does not show it in red. If the total of a row has not changed, **Variance** stays empty.
KOSMA shows both columns in the reporting currency. If you change the reporting currency or an exchange rate, KOSMA converts Original and the total at the same rate. A rate change therefore does not appear as a variance. For the currency settings, see [set currencies and the reporting currency](/kb/article/set-currencies-and-the-reporting-currency).
When a new version of the budget is agreed, click  **Reset all Original values to current Totals** in the **Original** column header. KOSMA sets the Original of every row to its current total, and **Variance** is empty again.
A reset overwrites the old Original, so **Variance** no longer shows how far the budget had moved from it. To take a reset back, choose **Undo** in the **Edit** menu. After a reset of all rows, choose **Undo** again if Original has not changed yet.
To reset a single row whose total has changed since its Original was frozen (never an account with subaccounts), point at the **Original** cell of the row and click  **Reset Original to current Total**.
As soon as a version is agreed, click  **Lock Original refresh** in the **Original** column header. KOSMA greys out  **Reset all Original values to current Totals** and hides  **Reset Original to current Total** in every row. The column header now shows  **Unlock Original refresh**.
KOSMA saves the lock in the budget. Anyone who can edit the budget can click  **Unlock Original refresh** to unlock it again.
You cannot edit the budget. This is the case with the **Free** licence (also after a trial has ended), on a budget shared with you read-only, on a budget linked to a cost control set, and when you are not signed in. You can still read **Original** and **Variance**. In the rows, KOSMA greys out  **Reset Original to current Total**. In the column header, you can still click  **Reset all Original values to current Totals** and  **Lock Original refresh**, but KOSMA changes nothing and shows why.
With the **Free** licence, KOSMA shows:
This dataset is locked because your Free licence does not allow editing it. Upgrade your licence — or ask your team admin, if your licence comes from a team.
On a budget shared with you read-only, KOSMA shows:
This dataset was shared with you and cannot be edited. To make changes, create a copy.
On a budget linked to a cost control set, KOSMA shows:
This budget is locked because it is linked to a Cost Control set. To make changes, create a copy.
If you are not signed in, KOSMA shows:
This dataset is read-only because you are not signed in. Log in again to make changes.
To reset or lock Original, ask someone who can edit the budget. For what each licence lets you do, see [what your licence includes](/kb/article/what-your-licence-includes).
**Compare two different budgets.** Original and Variance compare a budget only with its own earlier figures. KOSMA has no view that shows two budgets side by side. To compare two versions of a budget, see [duplicate a budget for comparison](/kb/article/duplicate-a-budget-for-comparison).
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