Budgeting
You can build an alternate budget grid that shows your budget in the account structure of a funder, broadcaster or coproducer, with every account linked.
Funders, broadcasters and coproducers often ask for the budget in their own account structure. An alternate budget grid shows the figures of your budget in such a structure, so you do not need a second budget. You need a licence that lets you edit Budgeting and a budget you can edit, open in Budgeting. You can also build a grid without an internet connection. KOSMA saves it on this computer and syncs it when you are online again.
Open the print dialog for the budget, see [print a budget](/kb/article/print-a-budget). Open the dropdown that shows **Standard**. Under **Budget Grids**, it lists the grids of this budget. Under **Actions**, it offers **New Budget Grid** and **Edit Budget Grids**.
Choose **New Budget Grid**. KOSMA opens the **New Budget Grid** dialog.
In the name field, enter a name that identifies the recipient, for example the name of the funder. In the list, choose what the grid starts from: **Empty grid**, **Active Budget Grid** or a grid that already exists in this budget. KOSMA does not take over any account links, not even from an existing grid.
Click **Ok**. KOSMA creates the grid and opens it in **Alternate Budget Grids**. On the left, **Active Budget Grid** shows the accounts of your budget; you cannot change them here. On the right, **Alternate Budget Grid** holds the recipient's structure. Below both, **Markups** shows the markups.
In **Alternate Budget Grid**, add the rows of the recipient's structure with  **Category**,  **Group**,  **Account** and  **Subtotal**. In **No.** and **Description**, give each row the number and the description the recipient uses.
To remove a row, select it and click  **Delete**. KOSMA asks:
Are you sure you want to delete the selected element?
If the recipient's structure has its own markups, add them under **Markups** with  **Markup** and  **Subtotal**.  **Delete** there removes the selected markup row.
Drag an account from **Active Budget Grid** onto the matching account in **Alternate Budget Grid**. KOSMA shows the link in **Linked Account** on the left and in **Budget Account(s)** on the right. The alternate grid takes its figures from the linked accounts, so you do not enter any figure twice. In **Markups**, you link the markups of your budget to the recipient's markups the same way.
Drop the account on an account row. If you drop it on a category or a group, KOSMA does not link it. You can link several accounts of your budget to one account of the recipient, up to 200. Each account of your budget has one link per grid. In another grid, it can have a different one. To change a link, first remove it: click  on the link in **Linked Account** or **Budget Account(s)**.
Every account of your budget needs a link. Categories, groups and subtotals do not. An account without a link shows  in **Linked Account**. When you point at it, KOSMA shows:
This account is not yet matched to an alternate grid account.
As long as one account has no link, KOSMA also shows  in the heading of **Active Budget Grid**, with this tooltip:
Some accounts are not yet matched to an alternate grid account.
In **Markups**,  marks the markups without a link in the same way. Markups without a link do not stop you from saving or printing the grid.
Click **Ok**. If every account is linked, KOSMA closes **Alternate Budget Grids** and lists the grid in the print dialog under **Budget Grids**. To discard everything you changed since you opened **Alternate Budget Grids**, click **Cancel** instead.
If an account still has no link, KOSMA shows:
The budget grid is not complete and cannot be printed. Make sure to match all accounts.
Click **Cancel** to return to the grid and link the remaining accounts. If you click **Ok**, KOSMA keeps the grid without the missing links. The grid is then greyed out in the dropdown of the print dialog. When you choose it, KOSMA opens it in **Alternate Budget Grids** again.
In the dropdown of the print dialog, choose **Edit Budget Grids**. KOSMA lists the grids of this budget. To rename a grid, change its name in the list. Each grid needs a name that no other grid of this budget has. To change a grid's structure or links, click  in its row. KOSMA opens the grid in **Alternate Budget Grids**.
Deleting a grid removes it together with all its links. To delete a grid, click  in its row. KOSMA asks for confirmation. For a grid named ATL / BTL, it asks:
Are you sure you want to remove budget grid ATL / BTL?
**Print the budget in the grid's structure.** To print the budget with a finished grid, see [print a budget in another structure](/kb/article/print-a-budget-in-another-structure).
**Reuse the grids in the next production.** When you save the budget as a template, KOSMA saves its alternate grids with their structure and links. A budget you create from that template has the same grids, already linked. See [save a budget as a template](/kb/article/save-a-budget-as-a-template) and [create a budget from a template](/kb/article/create-a-budget-from-a-template).
A copy of a budget has its own figures. As soon as you change one of the two budgets, they differ. An alternate grid has no figures of its own. It always shows the figures of your budget.
Choose an alternate grid when a recipient needs the same budget in a different structure. Choose a copy when the recipient needs a different budget, for example with fewer shooting days or without a second unit. See [duplicate a budget for comparison](/kb/article/duplicate-a-budget-for-comparison).
With a Free licence, including after a trial has ended, you cannot print. You then cannot open the print dialog, where you build a grid.
In other cases, you can choose the grids that already exist, but **New Budget Grid**, **Edit Budget Grids**, the toolbar and **Ok** in **Alternate Budget Grids** are greyed out. When you point at a greyed-out control, KOSMA shows the reason. If someone shared the budget with you for reading only:
This dataset was shared with you and cannot be edited. To make changes, create a copy.
If the budget is linked to a cost control set:
This budget is locked because it is linked to a Cost Control set. To make changes, create a copy.
If you are not signed in:
This dataset is read-only because you are not signed in. Log in again to make changes.
For what each licence lets you edit and print, see [what your licence includes](/kb/article/what-your-licence-includes).
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