Budgeting
You can attach a file to an account, open, save or remove it and find the rows that have an attachment.
An attachment is a file on an account, a subaccount or a markup. It documents the number on that row, for example with a supplier quote or a signed agreement. KOSMA saves the file in the budget itself, so everyone you share the budget with can see it.
Click the row in the budget. In the **Account Details** panel, click  in the **Attachments** panel, or click into the empty panel. KOSMA opens the file picker of your computer. Choose one or more files. You can also drag files from your computer and drop them anywhere on the **Account Details** panel. KOSMA lists each file by its name in the **Attachments** panel.
A row can hold up to 8 files of up to 2 MB each. KOSMA accepts PDF, Word, Excel and RTF files, text files such as TXT or CSV, and images such as JPG, PNG or HEIC. KOSMA skips a larger file or a file of another type without a message.
If you select several rows, the **Attachments** panel shows only the files that all of them have. A file you then add goes to every selected row.
Attach the documents someone checking this number would ask for: a supplier quote, a rate card, a signed agreement or a location offer. For an explanation in words, write a note, see [add notes to accounts](/kb/article/add-notes-to-accounts).
To open a file, double-click its name in the **Attachments** panel. KOSMA opens the file. To save a copy on your computer, click  **Save a copy…** in the file's row.
KOSMA removes a file without asking. If you remove a file from an account, KOSMA also removes it from all its subaccounts.
To remove a file, click  in the file's row.
In the budget, the **Account Details** column shows a dot on every row that has an attachment. The dot appears only on the row that holds the file itself. To show only the rows with an attachment, filter the budget by the type **Attachment**, the operator **is not** and the value **empty**. With **is** and **empty**, KOSMA shows the rows without an attachment. For the filter panel, see [filter a budget](/kb/article/filter-a-budget).
When you copy a row and paste it in the same budget, the copy keeps its attachments. When you paste it into another budget, KOSMA leaves the attachments out. For copying rows, see [copy and reorder budget rows](/kb/article/copy-and-reorder-budget-rows).
You cannot add or remove files. When you point at a greyed-out control, KOSMA shows the reason. With a Free licence, including after a trial has ended:
This dataset is locked because your Free licence does not allow editing it. Upgrade your licence — or ask your team admin, if your licence comes from a team.
If someone shared the budget with you for reading only:
This dataset was shared with you and cannot be edited. To make changes, create a copy.
If the budget is linked to a cost control set:
This budget is locked because it is linked to a Cost Control set. To make changes, create a copy.
If you are not signed in:
This dataset is read-only because you are not signed in. Log in again to make changes.
For what each licence lets you edit, see [what your licence includes](/kb/article/what-your-licence-includes).
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